Data Sharing in Microsoft Purview

by Mar 9, 2023

In today’s world, data is the key to success for businesses. The more data a business has, the better it can make decisions and stay ahead of its competitors. However, data is not always easy to come by, and many businesses struggle with finding and accessing the data they need. This is where Microsoft Purview comes in.


There are several benefits for data sharing in Microsoft Purview:

  • Safe time and resources from the business
  • Share data, Businesses can control who has access to their data
  • Secure, Businesses can control who has access to their data

Data sharing scenarios

Microsoft Purview Data Sharing can help with various data sharing scenarios, including:

  • Collaborate with external business partners while maintaining data security in your own environment.
  • Outsource data transformation and processing to third party ISVs or data aggregators by sharing raw data and receiving normalized data and analytics results back.
  • Automate sharing of big data (for example: IoT data, scientific data, satellite and surveillance images or videos, financial market data) in near real time and without data duplication.
  • Share data between different departments within the organization.

In place Data Sharing/Receiving in Microsoft Purview

Currently in Preview


Or do we need to say current limitations:

  • Supported Azure Regions: Canada Central, Canada East, UK South, UK West, Australia East, Japan East, Korea South, and South Africa North
  • Performance: Standard
  • Redundancy Options:  LRS, GRS, RA-GRS
  • Storage Accounts: ADLS Gen2 or Blob Storage accounts
  • Source and Target storage account must be in the same region, this can be different from your Purview Account

Before we can start we need to register the AllowDataSharing feature on the subscription.



Only storage accounts registered after registration will work. If you did the registration after the storage account creation you will receive the following error message upon creation of the data share:

Failed to attach

Create Share

To create a Data Share you must have the Microsoft Purview Collection Role, Data Share Contributors, assigned.

The first time you will start using Data Sharing and you’re a Guest user,  your account must first be associated with the Azure Active Directory.

Verification Guest user

You will receive a email with code, copy/paste the code before you continue.

Verify emailaddress

To enable a data Share, select the Azure Storage or Azure Data Lake Storage (ADLS) Gen 2 data asset you would like to share data from.

Select ADLS or Storage account

Click on Data Share.

Create a New Share. Specify a name and a description of share contents (optional). Then select Continue.

Create new share

Search for the assets you want to Share and specify the Share name.

Data assets selection

Add the Recipient, in this situation I’ve selected a user in a different tenant but you can also select in the same tenant, same subscription or different subscription.


Add the Recipient, in this situation I’ve selected a user in a different tenant and defined an expiration date of the share, the share will be terminated on this date.

Click on Create and Share, adding more users can be easily done afterwards.

The Share is created, The recipients of your share will receive an invitation and they can view the pending share in their Microsoft Purview account.

In Purview you will have an overview of all Shares you created:

Share overview

Receive Share

Now we have setup the Sent Share, we’re ready to receive the data. In this situation, it will be a different Purview account in a different Tenant.

All invites which have been shared and not have attached can be found in the Share Invites tab.

Share overview

A notification will also be send, that a new Invite has been received.

Share Invite

Click on Receive Share to attached to the correct Storage Account, make sure that the AllowDataSharing feature on the Azure Subscription has been registered, otherwise you will receive the message below.

Attache Share with error

Select the Storage account where you want to receive data or create a new storage.

Attach Share

  • Received share name: Leave as is or change it as you like it.
  • Path: New or existing container in Storage Account
  • Folder: The Folder where you want to receive the data

Attach the target to continue. When the storage account is attached you will see that on the Received Share overview.

Attached state

You can now access the shared data in your storage account.

In the Purview account where we create the data Share we can also see that the data is attached.

Overview of attached data shares

Great to know, in the receive share the data is read-only, updated data in the sent share will be synced in real-time to the receive share.

In my next blog I will explain, how Microsoft Purview Data Sharing Lineage will work, just as a quick teaser. Have look in you data Assets, you will now find a new data asset:

Azure Active Directory Asset Purview


Data sharing is a crucial component of modern business, and Microsoft Purview makes it easy and secure. By sharing data within and across organizations, businesses can improve collaboration, save time and resources, and stay ahead of their competitors. If you’re interested in learning more about Microsoft Purview and its data sharing capabilities, be sure to check it out!

If you want to know more on Data Share Lineage in Microsoft Purview you read my blog on that topic.

Like always, if you have any questions leave them in the comments.

Documentation Links as reference:

How to share data in Microsoft Purview

How to receive shared data in Microsoft Purview

Microsoft Purview Data Sharing FAQ

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